Lutterworth Facilities Committee

Committee Members:

Terms of Reference

Description:

The Lutterworth Facilities committee (previously known as Open Spaces) develops and oversees the operation and maintenance of all the owned and leased recreations grounds, parks, open spaces including the Lutterworth allotments & Leaders Farm Cemetery.

Membership:

Membership is a minimum 8 members.
The first order business at the first meeting of the committee after the Annual Town Council meeting will be to elect a chair.
A member of the Council must be chair.
A member of the Council can only hold one chair title of the Council's committees.

Meetings:

Monthly to be held 4^th Tuesday at 7pm. (but may differ in the event of a bank holiday).
Extraordinary meetings of the committee will be called as required by the chair in consultation with the Clerk.
A record of activities and decisions taken by the Committee will be recorded in the minutes.
Minutes of the committee will be submitted to the Town Council at the next meeting.
The Clerk/Deputy Clerk is responsible for acting on the decisions of the committee as directed.

Quorum:

Delegated Authority:

Responsibilities:

To ensure that all the Council's parks and open spaces are managed effectively to provide a pleasant and safe environment for residents and visitors to the town.
To assist the Clerk in overseeing the council's parks and open spaces, including the formulation and implementation of plans to guide their future management and the recommendation and monitoring of budgets.
To encourage engagement with the community, interest groups and external bodies.
Oversee the management of any property, play equipment and other assets.
Oversee the verges being the responsibility of the Council and make general maintenance and operational decisions that do not have cost implications.
Work towards improving facilities at all playing fields and property as and where required and make such recommendations to the full council where necessary
Work in partnership with all the appropriate funding bodies to help to provide, improve and upgrade the facilities in the Town.
Ensure annual safety inspections are carried out to meet legal requirements for the open spaces.
Minutes to be circulated to all Councillors with recommendations at the next full Council meeting.
Issuing of an Agenda is to comply within the Town Council's standing orders – i.e. 3 clear days.
To discuss budgets by October and make recommendations to full Council.

Accountability:

All decisions will require a recommendations to go to Town Council for ratification.

Restrictions:

Any member of the committee can declare a non-pecuniary interest and they will not have to withdraw from the room. The member may remain in the meeting, speak, and vote on the matter unless to do so would compromise their impartiality obligations or any other obligations set out in the code of conduct.
Any member of the committee can declare a pecuniary interest and will be required to withdraw from the room and/or abstain from voting as appropriate.

Review arrangements:

Appointment of the committee will be considered at the Annual Town Council meeting which may decide to alter, amend or dissolve the committee as required.

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